Virtual AGM – The new normal
Virtual AGM provides platform services for companies, associations, and organizations to organize meetings with directors, employees, and stakeholders through an online platform. Digital solutions have legal limitations but also provide great opportunities for better engagement of stakeholders and shareholders. The common solutions like Webinar or normal video conferencing solutions are usually not enough, especially looking at their auditing capabilities.
Virtual AGM usually require the following features:
- Invitation & Registration options
- Online voting & polling,
- Video Streaming & Content / Document Management
- Activities for user engagement, Q&A, Suggestion Management
- Reminders and Notifications
- Attendance tracking & user audits
- Live and post-event analytics
Virtual AGM Invitation & Registration Management
Through virtual AGM platforms, the organizers can send invitations and reminders to the participants more cost-effectively than ever. The invitations can be linked to internal databases that include all stakeholders.
The benefit of the digital management of the event is that participants can register online and gain immediate access to information. The virtual AGM Websites support the pre-registration as well as management of AGM proxies, nominees and principals.
Virtual AGM Tracking & Auditing
The platform need to support tracking and auditing components to satisfy the needs of auditors, scrutinizers and support the submission to government authorities.
Online AGM Voting
The probably most important function during AGMs is the voting on resolutions or motions. The voting structure can be very simple, or rather sophisticated. More complex models include proxy-voting, weighted voting, conditional voting, voting-rights, etc.
The participants should be able to vote easily through just a couple of clicks from their smartphones or meeting website. The results are immediate and can be shared or presented on the screens, displays or reports.
Audience responses and polling can also be streamed live on the presenter’s screen to all participants.
Virtual AGM Content Management
One of the most crucial parts of the AGM is that relevant content must be shared with the stakeholders on time. Virtual AGM platforms also support the upload and download of files, PPT, media, and other documents that can be accessed by the participants and stakeholders before, during or after the meetings.
Virtual AGM Video Streaming
Videos and presentations are usually streamed by the presenters through professional video streaming platforms. The organizers can choose the option to stream the videos publicly and/or privately to the participants/stakeholders.